A guided 10-stage study abroad post-arrival checklist pipeline covering everything from self-assessment to settling into your new city. Multi-currency financial planning, education loan comparison for India and 10 other countries, SOP version history, and live counselor stall detection — so nothing falls through the cracks, even after arrival.
Every enrolled student gets a pre-built journey with all 10 stages ready — no counselor setup required. Stage 10 activates after arrival, extending support right through settlement.
Psychometric evaluation and adaptive language tests linked automatically. Official scores tracked with score-gap analysis against shortlisted university requirements.
University recommendation session linked automatically. Full shortlist with per-university progress pills — deadline, document readiness, and admit status at a glance.
Track application deadlines per university with intake dates and notes. Email reminders fire at 7 and 3 days. Auto-flagged if any deadline is within 14 days.
LOR management with AI draft generation. Document Vault for transcripts, SOPs, and certificates. AI-powered CV / Resume Builder with version history and PDF export. SOP Writing Guidelines and Resume Tips & Coaching — personalised to target countries and programs.
Track every application — status, submitted date, confirmation number, and portal URL per university. Dashboard shows "X/Y submitted, Z admitted" at a glance.
Record admission decisions per university with scholarship amounts to compare offers. AI Interview Preparation generates 20 tailored admission questions per university — works even before any offers arrive by using your shortlist.
Multi-currency financial plan (15 currencies) with tuition, living costs, scholarship, loan, and funding sources. Origin-country loan comparison widget with local lenders and real-time shortfall warning.
Visa application tracked end-to-end with country-specific checklists (USA, UK, Canada, Australia). Dedicated Visa Interview Prep with country-specific officer questions and red-flag questions based on financial gaps and pending documents. Auto-flagged immediately if visa is rejected.
10-item checklist (flights, accommodation, insurance, banking, SIM, orientation) plus a Travel Documents section to upload flight tickets, insurance certificates, and more.
15 default items across 7 categories — Arrival, Banking, Housing, University, Health, Transport, Community. Students and counselors can add or remove items. Arrival date, destination city, and notes tracked. Visible on the parent portal too.
A "Next Actions" card at the top of every dashboard shows up to 5 urgent items — colour-coded red (critical), orange (7 days), yellow (30 days). Students always know what to do next.
On every dashboard load, stages are automatically escalated to needs_attention based on risk rules — expiring scores, stalled LORs, zero financial plan, rejected visa. Flags written in a single bulk DB update.
Stage 1 compares each official test score against every shortlisted university's requirements. Gaps shown as badges — amber for below requirement, red for missing score. Students see exactly what to improve.
Each university on the shortlist shows pill badges for deadline, document readiness, and admit status — so students can see at a glance how far along they are for each application.
Students can retake the psychometric evaluation or run the recommendation questionnaire for different countries. Any attempt can be pinned to Stages 1 or 2 — data switches instantly, no re-entry needed.
Per-stage comment threads for both students and counselors — notes are scoped to each stage or filed as general. Any note can be pinned to stay visible at the top. Full history preserved for auditing.
Stage 4 hosts a full document vault — upload signed LORs, transcripts, SOPs, and more. One click generates a 3-paragraph AI LOR draft with custom instructions per recommender, ready for editing.
Stage 5 tracks each university application inline — status (Not Started → Admitted), submission date, confirmation number, and portal URL. Autocomplete pulls from the shortlist. Quick-stat updates live.
Stages 3, 5, 6, 7, and 8 support generic file attachments (deadlines list, financial evidence, offer letters, visa docs). Stage 9 adds a dedicated Travel Documents section for flight tickets, insurance, and accommodation.
A row of real-time color-coded tiles sits at the top of every dashboard. 16 tile types — career assessment, scores, LORs, documents, applications, admits, visa, pre-departure, post-arrival — appear and disappear based on actual data. Red means crisis. Green means done. One click opens the relevant stage.
Students choose from 15 currencies (USD, INR, GBP, EUR, CAD, AUD, PKR, BDT, NPR, LKR, NGN, KES, CNY, SGD, NZD) to enter and view all Stage 7 amounts in their preferred currency. Preference persists via localStorage. Amounts stored internally in USD for consistent comparison.
Origin-country lender widget in Stage 7 — select India, Pakistan, Nigeria, Bangladesh, Nepal, Sri Lanka, Kenya, Ghana, or other countries to see local-currency lenders with typical interest rate ranges (e.g., India: Avanse 11–14%, HDFC Credila 10–13%, SBI Scholar 9.55–10.5% in INR).
If a student's total funds (personal savings + scholarship + loan) fall short of the estimated cost of attendance, a red alert fires instantly in Stage 7 — showing the exact gap. Recalculates on every field change without a page reload.
Every time a student saves an SOP draft in Stage 4, the previous version is automatically archived. The "Version History" panel shows the last 10 versions with timestamps — click "Restore" to roll back any draft instantly. No manual saving required.
A structured accordion CV editor in Stage 4 with 8 sections — Personal Info, Education, Experience, Skills, Projects, Achievements, Certifications, and References. Pre-fills from platform data (test scores, psychometric soft skills, LOR recommenders, admits). AI Fill generates a professional summary and 10–14 tailored skills in one click. Version history and PDF download included.
On-demand AI coaching for the Statement of Purpose — structure outline, dos and don'ts, word count guidance, and program-specific tips. Personalised to the student's target countries (UK vs US vs Canada format differences) and specific programs from their shortlist. Generated fresh on each request, not saved.
AI reviews the current CV draft and returns an overall score (1–10), before/after rephrasing suggestions for written sections, fill-in templates with [placeholders] for empty sections, a list of missing sections, ATS keywords to add, and country-specific formatting advice. Distinguishes between AI-generated draft sections and student-filled sections.
Stage 6 generates 20 realistic admission interview questions tailored to the student's specific universities and programs — works even before any offers arrive by using the shortlisted universities. Each question includes a model answer, category, difficulty rating, and tips. Optional profile context (work experience, home ties, visa history) improves personalisation.
Dedicated visa interview Q&A in Stage 8 — country-specific officer questions for USA (F-1), UK (Tier 4), Canada (Study Permit), and Australia (Subclass 500), with AI-generated questions for all other countries. Red-flag questions surface automatically when the student has financial gaps, pending documents, or an outstanding loan.
Every stage panel (Stages 1–10) has a collapsible "Tips for this stage" section at the bottom. Tips are lazy-loaded on first click and are fully personalised — they incorporate the student's target countries, test scores, specific deadlines, funding gap, visa country, and departure date. Generated fresh on demand, never cached to the database.
When any stage has been in progress for more than 7 days without progress, an amber "Stalled Xd" badge appears on the counselor overview table. Counselors receive an automatic email alert every 3 days until the stage moves forward — no cron job required.
Stage 2 shows the distinct destination countries from your university shortlist inline in the card header — so you always see which countries you're targeting without opening the panel. Also visible in the counselor overview table under each student's stage.
Every date field in every inline form shows a small label below it — App Deadline, Decision Date, Enrollment Date, Test Date — so the context is always visible, not hidden in a tooltip.
Counselor student journey management across all 10 stages — stall detection, last-login alerts, and a live health score for every student in your organisation.
Live risk score per student — computed from 5 dimensions. Sortable column on the overview table. Red flags surface instantly without opening any profile.
Each student row shows their active stage and a pill breakdown of all 10 stages — so counselors spot blockers without opening individual profiles. Stall badges highlight any stage stuck in progress for more than 7 days.
Full read-access to any student's journey — scores, LORs, documents, deadlines, financial plan, visa, post-arrival checklist, and notes — from a single counselor URL.
Counselors can create a journey for any enrolled student who doesn't have one yet — directly from the overview modal, with one click.
When a stage has been in progress for over 7 days, an amber "Stalled Xd" badge appears on the student row. Counselors receive an automatic email alert every 3 days until the blockage is cleared — no manual monitoring needed.
Students inactive for more than 14 days are highlighted in red on the counselor overview table. Counselors also receive an automatic email alert every 3 days for each inactive student, prompting a re-engagement outreach.
Students suggest deadlines; counselors approve or reject with one click. Pending suggestions are clearly badged in yellow. Counselors can also add deadlines directly as confirmed. Full control stays with the counselor.
The counselor overview table shows each student's target countries (derived from their university shortlist) inline under their current stage — instantly see which markets each student is pursuing without opening their profile.
● Green ≥ 70 ● Amber 40–69 ● Red < 40 Stalled Xd Inactive Xd
Select your origin country and instantly see local lenders with typical interest rate ranges in your currency. Pair this with the multi-currency financial planning view and the real-time shortfall warning to know exactly where you stand before accepting an offer.
Similar tables available for: Pakistan (PKR), Nigeria (NGN), Bangladesh (BDT), Nepal (NPR), Sri Lanka (LKR), Kenya (KES), Ghana (GHS), China (CNY), UK (GBP), and more.
USD, INR, GBP, EUR, CAD, AUD, PKR, BDT, NPR, LKR, NGN, KES, CNY, SGD, NZD. Preference saved in localStorage — no re-selection on reload.
India, Pakistan, Nigeria, Bangladesh, Nepal, Sri Lanka, Kenya, Ghana, USA, UK, China, and Other — with local lender data for each.
Red alert fires instantly when total funds + loan < estimated cost of attendance. Recalculates on every keystroke — no page reload.
All values are persisted in USD for consistent backend calculations. Display-layer conversion happens client-side — no data duplication.
All reminder emails fire automatically in a background thread via JourneyReminderMiddleware — no cron jobs, no server configuration, no missed runs. SiteConfig-aware SMTP uses your admin-configured mail settings automatically.
Email fires automatically when a deadline is exactly 7 days away, then again at 3 days. Students get one reminder per threshold — no spam.
7 days before 3 days beforeIf a Letter of Recommendation request has been sitting in "to request" or "requested" status for exactly 14 days, the student gets a gentle follow-up prompt.
14 days stalled Once per eventOfficial scores (IELTS, TOEFL, GRE) have validity periods. Reminders fire at 90 days and 30 days before each score expires — giving students time to rebook.
90 days before 30 days beforeWhen any journey stage has been in_progress for more than 7 days, the system automatically emails the counselor. Alerts repeat every 3 days (via distributed cache key) until the student advances the stage. Displayed as an amber "Stalled Xd" badge on the overview table.
After 7 days stuck Every 3 days Counselor emailStudents who have not logged in for more than 14 days are highlighted in red on the counselor overview table. The counselor also receives an automatic email every 3 days per inactive student, prompting re-engagement before the student falls behind on their study abroad journey.
After 14 days inactive Every 3 days Counselor emailAll reminders run via JourneyReminderMiddleware — triggered on the first authenticated request after midnight. A distributed cache lock prevents duplicate sends across multiple server processes. SMTP is SiteConfig-aware: the system reads your admin-configured mail host, port, and credentials automatically, falling back to Django's default settings when not configured. All emails send in a daemon thread — zero latency added to any page load.
Student Journey pulls data automatically from Psychometric Testing (Stage 1) and University Recommendations (Stage 2). Students who have completed these modules have their journey pre-populated on first login.
Psychometric Testing | University RecommendationsMy Process Advisor (AI Buddy) is embedded inside every student's journey dashboard. It reads their full pipeline — scores, deadlines, LORs, applications — and gives personalised advice in a natural conversational style.
Shown at the top of the journey dashboard every day — personalised greeting, urgent action count, and one-click to open the chat. Dismissed per day, never intrusive.
Last 10 messages stored in the student's account. When they reopen the chat, My Process Advisor picks up exactly where it left off — no repeated introductions, no lost context.
Scrollable pill buttons inside the chat — one tap sends a pre-written question: "What next?", "Score gap?", "Study plan", "LOR email", "Deadlines". Counselor mode has meeting prep shortcuts.
Tables, bullet lists, numbered steps and headings rendered as styled HTML. Score comparisons appear as real tables with colour-coded rows — not raw ASCII or plain text.
Give your students a guided path from self-discovery to post-arrival settlement — and give your counselors real-time visibility over every journey, all 10 stages.
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